company acceptable use policy example

Applications should support TACACS+, RADIUS, and/or X.509 with LDAP security retrieval, wherever possible. This can mean that when a person agrees to your Terms and Conditions, they also agree to your Acceptable Use Policy. Include only material germane to University matters in University, school, or departmental electronic communications, such as e-mail, Websites, blogs, etc. 2016-06-15T16:45:47-07:00 <> Such services have a lot of scope for potential misuse. This improves the readability of your Acceptable Use Policy and ensures your users fully understand it. Consequences may range from temporarily suspending a user's account or permanently banning them to formal legal action. Be polite! This article does not create an attorney-client relationship, nor is it a solicitation to offer legal advice. Send or receive high risk and/or confidential information via the Internet without making reasonable accommodations for the security of such information. To provide guidelines and make reasonable efforts to train staff and students in acceptable use and policies governing online communications. This may be particularly appropriate where the website allows visitors to make comments or create accounts. v'V {-0T,-eZ:!+q^FQp_"R/P~vU*ywYkA8~NCkCyJ zw+y'0'z{|xXk,1T( H j%{W;J,-8]jU7fNT=9rDi!|LW WC@a2,9rd`GF>m .ie3HI:osPMoso. Privacy and Data Protection Research Writer at TermsFeed. The agency provides electronic mail to staff members to enable them to communicate effectively and efficiently with other members of staff, other companies, and partner organizations. ), notice is hereby given that there are no facilities provided by this system for sending or receiving private or confidential electronic communications. 1 0 obj <>>> endobj 2 0 obj <>stream International Society for CNS Clinical Trials and Methodology's. This policy details specific requirements for the use of all computing and network resources at the University of Rochester, including electronic and hardcopy data, information, and information assets. Protect their User IDs, digital / electronic signatures, other authentication and authorization mechanisms, and systems, from unauthorized use. This paragraph also identifies the scope of the policy. What are the main clauses in an Acceptable Use Policy? xmp.did:E7AA1474072068118083BC6E20F2D467 0Y"O^Xkulw+H*{3X;m.>plW8'H";$1^5R`2E"fJt%;L*fkyjYEv5FUuC!p0[vkO&)YIxM=d:+~1f'y&k`,W|#+1E)+0G~g&rum]y 7Tdn=nE+Buh;Tx:hYx>AR*?. Do check your electronic mail daily to see if you have any messages. )WU4LmkaA}X[l /ODbx=7=5i7!UZ$`-lV[s][$;b |NS~_{hFK]1BUoc:!k,vg;S,zW?+- F[D, MFQn%`(Q xyj}3H12O?V? 2016-06-15T16:45:48-07:00 As a user of these services and facilities, you have access to valuable University resources, to high risk and/or moderate risk information,and to internal and external networks. In making acceptable use of resources, individuals covered by this policy must: In making acceptable use of resources, individuals covered by this policy must not: high risk and/or moderate risk information, activity that is intended to harm systems, University Code of Conduct for Business Activities, Health Insurance Portability and Accountability Act (HIPAA). Account activity is monitored, and if a dial-in account is not used for a period of six months, the account will expire and no longer function. There are several ways to do this. Each individual is responsible for all accesses to University information resources and technology by their User IDs, digital/electronic signatures, and other authentication and authorization mechanisms, and for any activity originating from their systems. For example, global network provider GTT states in the opening paragraph of its Acceptable Use Policy that it applies to all GTT clients and other service users: Outlining the scope of your Acceptable Use Policy helps users understand when and how the policy applies to them and their obligation to act in accordance with it. Use resources only for authorized purposes. An Acceptable Use Policy is slightly more narrow in scope than a Terms of Use agreement. I hereby give permission for my child to use network resources, including the Internet, that are available through [Name of Organization]. If a user is viewing your site on a desktop, the Acceptable Use Policy can appear in a pop-up when they first navigate to your site or set up an account. Messages relating to or in support of illegal activities will be reported to the appropriate authorities. Some of the more common uses include: user-level accounts, web accounts, e-mail accounts, screen saver protection, voice-mail password, and local router logins. stream The first section of your Acceptable Use Policy should set out the reasons for the agreement. This might be any internet user, your subscribers, your employees, or a combination of these. Instead use clear, easy-to-understand language. / For example, Telstra ends its Acceptable Use Policy with a short note on how users can report potential or actual violations via an email address: Now that we've seen examples of some standard features of an Acceptable Use Policy, let's look at how you display and get users to agree to an Acceptable Use Policy. What Are the Benefits of an Acceptable Use Policy? endobj The court sided with PayPal and decided that Mr. Overy had clearly broken the rules that he'd agreed to and that PayPal was within its right to suspend his account. All user-level and system-level passwords must conform to the guidelines described below. [Name of Organization] has taken reasonable steps to control access to the Internet, but cannot guarantee that all controversial information will be inaccessible to student users. It's an agreement between you and your users. One of these is to include an Acceptable Use Policy on your website. In order to maintain the privilege, users agree to learn and comply with all of the provisions of this policy. While having an Acceptable Use Policy is strongly recommended, it's not a legal obligation. False Information resources and technology at the University of Rochester support the educational, patient care, instructional, research, and administrative activities of the University, and the use of these resources is a privilege that is extended to members of the University of Rochester community. To this end, the [Governing Body Name] encourages the responsible use of computers; computer networks, including the Internet; and other electronic resources in support of the mission and goals of the [Name of Organization] and its schools. Just follow these steps: Enter the email address where you'd like the T&C delivered and click "Generate.". The list doesn't need to be exhaustive. It will often form part of a broader Terms and Conditions agreement, but can also be a separate document. Further, I accept full responsibility for supervision if and when my child's use is not in a school setting. <>/ExtGState<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.2 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Here's an example from the University of Loughborough's Acceptable Use Policy: This is a great explanation of the purpose and scope of the University of Loughborough's Acceptable Use Policy. Whether you're bringing a case or defending against one, you could be at a huge disadvantage without an adequate Acceptable Use Policy. Terms of Use. Attempt to circumvent or subvert system or network security measures. Such controls shall include the right to determine who will have access to [Name of Organization]-owned equipment and, specifically, to exclude those who do not abide by the [Name of Organization]'s acceptable use policy or other policies governing the use of school facilities, equipment, and materials. Your users will also benefit by being able to easily access your rules and requirements for how they can use your platform or service. This allows users to navigate to it quickly from any other page on your website: For those viewing your site on a mobile app, you can make the Acceptable Use Policy accessible via your app's navigational menu with other legal agreements and important links. You'll be able to instantly access and download the Terms & Conditions agreement. To explain what an Acceptable Use Policy is, it's helpful to put it in the context of other agreements. It also notes that that prohibited conduct isn't limited to the items on the list: To ensure your users clearly understand your Acceptable Use Policy, it's helpful to illustrate the type of conduct that is prohibited by providing examples. Users will need to check the box to confirm that they have read and agree with the policy before they can navigate to your site. To monitor the use of online activities. Any employee found to have violated this policy may be subject to disciplinary action and loss of network privileges. Download the Acceptable Use Policy template to get started today. A Terms of Use agreement will cover this information as well as details regarding limitations of liability, warranty disclaimers, governing law and jurisdiction, payment processing information when applicable and other conditions of use. Report identified or suspected security incidents to the Information Security Office or Information Technology (IT) Support/Help Desk. Are at least eight alphanumeric characters long. You can tailor the list in terms of scope and detail to suit the nature of your business. A pass-phrase is a longer version of a password and is, therefore, more secure. Applications should not store passwords in clear text or in any easily reversible form. But it could contain some of the following clauses: Make sure you take all reasonable steps to get active agreement from your users so your Acceptable Use Policy will be enforceable in a court of law if required. Consequently, it is important for you to behave in a responsible, ethical, and legally compliant manner. Here's an example from Else Solicitors: An Acceptable Use Policy is almost always in place if a company provides a shared network. Use the Universitys systems or networks for commercial purposes; for example, by selling access to your User ID or by performing work for profit with University resources in a manner not authorized by the University. Do not use electronic mail to send or forward material that could be construed as confidential, political, obscene, threatening, offensive, or libelous. Subscriptions to mailing lists and bulletin boards must be reported to the system administrator. Implementing an Acceptable Use Policy can have many benefits for an organization. Individuals may also be subject to federal, state, and local laws governing many interactions that occur on the Universitys networks and on the Internet. The scope of this policy is to define appropriate dial-in access and its use by authorized personnel. endobj ????????????????????????? For example, AT&T's Acceptable Use Policy prohibits spam/email/Usenet abuse. The [Name of Organization] reserves the right to change its policies and rules at any time. For example, Darwin Gray includes this short statement at the beginning of its Acceptable Use Policy: You should always seek active agreement where possible. We're going to look at this in more detail later. All of the rules above that apply to passwords apply to pass-phrases. xmp.did:53ee9ce8-9ae0-0046-aa87-bed362c4d722 Since very few systems have support for one-time tokens (i.e., dynamic passwords which are only used once), everyone should be aware of how to select strong passwords. Passwords must be a minimum of eight (8) characters long. Mailing list subscriptions will be monitored and maintained, and files will be deleted from the personal mail directories to avoid excessive use of fileserver hard-disk space. I have read, understand, and will abide by the above Acceptable Use Policy when using computer and other electronic resources owned, leased, or operated by the [Name of Organization]. Many Acceptable Use Policies do attempt to use browsewrap methods to gain agreement. Do not print electronic mail messages unless absolutely necessary. How do I make my Acceptable Use Policy enforceable? Parent Name (please print), (courtesy of the Rhode Island Department of Education). The recommended change interval is every four months. For example, universities, schools, and work or social spaces with public WiFi networks. How Incydr Prioritizes Risk to Data: An Overview of Incydrs Prioritization Model, Learn how Incydr uses IRIs to prioritize users and events that represent the greatest risk to your organization then you can know the difference between harmless file movement and data leak or theft. word or number patterns like aaabbb, qwerty, zyxwvuts, 123321, etc. An indemnity clause is a promise by the user to be responsible for any costs you incur as a result of a third-party claim arising from their conduct on your site or service. Re-use of the same password will not be allowed. User accounts that have system-level privileges granted through group memberships or programs such as "sudo" must have a unique password from all other accounts held by that user. Refrain from monopolizing systems, overloading networks with excessive data, degrading services, or wasting computer time, connection time, disk space, printer paper, manuals, or other resources. 4 0 obj Do respect the legal protections to data and software provided by copyrights and licenses. Do not write passwords down and store them anywhere in your office. Do not use electronic mail for personal reasons. Passwords are an important aspect of computer security. Privacy Policy Highly malicious and illegal activities can take place over a network, and so the provider will always want to guard against this. It is the policy of the [Name of Organization] to maintain an environment that promotes ethical and responsible conduct in all online network activities by staff and students. A public/private key system defines a mathematical relationship between the public key that is known by all and the private key that is known only to the user. /_C. converted But there are several standard features of most Acceptable Use Policies. If someone demands a password, refer them to this document or have them call someone in the Office of Network and Information Systems. Do use an "out of the office assistant" to automatically reply to messages when you are not available. This article is not a substitute for professional legal advice. % "F)>lya\f|`qv+I>+X#Ks~%/l/HY= ~uo/Zt"3|peRzo]C@dc9J pun{Z q^j[7(=xV$o&'xo85/ZW[BRd[m42.Xf)sjY})laF"y*Of:ed oT)2e{K Or you may be accusing them of damaging your company through misuse of your services. As parent or guardian of [please print name of student] __________________________, I have read the Acceptable Use Policy. If an account or password is suspected to have been compromised, report the incident to the Office of Network and Information Systems and change all passwords. They apply to personally owned computers and devices connected by wire or wireless to the University network, and to off-site computers that connect remotely to the Universitys network services. %PDF-1.4 % Therefore, the [Governing Body Name] adopts this policy governing the voluntary use of electronic resources and the Internet in order to provide guidance to individuals and groups obtaining access to these resources on [Name of Organization]-owned equipment or through [Name of Organization]-affiliated organizations. xmp.did:E7AA1474072068118083BC6E20F2D467 Here's an example from ILance: In its Acceptable Use Policy for its Estate Administration Service, Lloyds Bank sets out a list of the actions it may take in the event of a breach of the policy: One of the potential consequences in the above list allows Lloyds to pursue legal action for costs on an indemnity basis. endobj Application Administration Account: Any account that is for the administration of an application (e.g., Oracle database administrator, ISSU administrator). Dial-in access should be strictly controlled, using one-time password authentication. It shall be a violation of this policy for any employee, student, or other individual to engage in any activity that does not conform to the established purpose and general rules and policies of the network. This lets you maintain control over your business and gives you the right to terminate abusive users who violate your Policy. All use of the Internet must be in support of educational and research objectives consistent with the mission and objectives of the [Name of Organization]. The password is a common usage word such as: names of family, pets, friends, co-workers, fantasy characters, etc. Can be easily remembered. :/X0(:8F7uup1LTEtvM-MPy\KFH c'4* )\n+m2&U@b?[-)n9qy;3\x6P4fML*fe. Without the pass-phrase to "unlock" the private key, the user cannot gain access. computer terms and names, commands, sites, companies, hardware, software, birthdays and other personal information such as addresses and phone numbers. [Name of Organization] reserves the right to restrict online destinations through software or other means. They may allege that you have breached your contract by suspending their account. All communications and information accessible via the network should be assumed to be private property. In this Acceptable Use Policy template, youll learn why having an acceptable use policy for employees is important. System administrators have access to all mail and will monitor messages. Application developers must ensure their programs contain the following security precautions: 4.4 Use of Passwords and Pass-Phrases for Remote Access Users. An Acceptable Use Policy sets out the rules for using your site or web-based service, including prohibited conduct and the consequences for breaching these rules. You can also link it to areas where people officially start to use your service, such as on an account registration form page. At Step 1, select the Website option or the App option or both. The [Education Agency Name] makes no warranties (expressed or implied) with respect to: the content of any advice or information received by a user, or any costs or charges incurred as a result of seeing or accepting any information; and. User Name (please print), Parent Agreement (to be signed by parents of all student users under the age of eighteen). Without a robust Acceptable Use Policy in place, PayPal might not have felt empowered to take this action against one of its users. Malicious use of the network to develop programs that harass other users or infiltrate a computer or computing system and/or damage the software components of a computer or computing system is prohibited. This can also set the tone of the agreement. We can see an example of a standard indemnity clause in the International Society for CNS Clinical Trials and Methodology's Acceptable Use Policy: It's unlikely you'll be able to monitor the conduct of every individual user of your site or service to ensure they are complying with your Acceptable Use Policy. If your company doesn't have an Acceptable Use Policy, you won't be prosecuted for this reason. Should I commit any violation, my access privileges may be revoked, school disciplinary action may be taken, and/or appropriate legal action may be initiated. (courtesy of the Rochester School Department, Rochester, New Hampshire). When writing your Acceptable Use Policy, avoid any legalese. Use computer programs to decode passwords or access-control information. Hate mail, chain letters, harassment, discriminatory remarks, and other antisocial behaviors are prohibited on the network. Any employee found to have violated this policy may be subject to disciplinary action, including termination of employment. Adobe InDesign CC 2015 (Windows) Here is a list of frequently asked questions that you may find useful. These guidelines are intended to help you make the best use of the electronic mail facilities at your disposal. This type of agreement hit the news in 2018 when PayPal invoked its Acceptable Use Policy to close the account of game developer Acid Software, whose controversial game "Active Shooter" caused a public outcry. The main clauses in an Acceptable Use Policy are as follows: Display a link to your Acceptable Use Policy in your website footer along with your other important legal agreement links, such as your Privacy Policy. You can tailor the exact contents, formatting, and tone of your Acceptable Use Policy to suit the nature of your site or service. Alternatively, you can include a link to your Acceptable Use Policy and a check box for their agreement at the end of an account creation form. Sold and fulfilled by FastSpring - an authorized reseller. You can use a pop-up when users first visit your site that contains your Acceptable Use Policy and a checkbox. Applications should provide for some sort of role management, such that one user can take over the functions of another without having to know the other's password. You should understand the following: (courtesy of Rhode Island Department of Education). It is the responsibility of employees with dial-in access privileges to ensure that a dial-in connection to [Name of Organization] is not used by non-employees to gain access to company information system resources. Modify, without proper authorization, any of the Universitys information resources and technology, including the work products of others. xmp.iid:282ea102-768a-1e4c-a9f0-2d274ff7393e 4.3 Application Password Development Standards. The unauthorized installation of any software, including shareware and freeware, for use on [Name of Organization] computers is prohibited. stream A keyed hash must be used where available (e.g., SNMPv2). Do include a meaningful subject line in your message. Free to use, free to download. Employees who are granted dial-in access privileges must remain constantly aware that dial-in connections between their location and [Name of Organization] are literal extensions of [Name of Organization]'s corporate network, and that they provide a potential path to the organization's most sensitive information. Pass-phrases are not the same as passwords. An example of a good pass-phrase is: "The###TrafficOnThe101Was***ThisMorning.". If dial-in access is subsequently required, the individual must request a new account as described above. Adobe PDF Library 15.0 Some organizations state that they will impose a fine on users in violation of the more serious rules. It's written in an appropriately formal, but also friendly and accessible way. An important difference between an Acceptable Use Policy and a Privacy Policy is that a Privacy Policy is usually a legal requirement. are permitted to use dial-in connections to gain access to the corporate, or agency, network. I understand that this access is designed for educational purposes. All the content of electronic mail is scanned for offensive material. You are not legally required to have an Acceptable Use Policy. The password is a word found in a dictionary (English or foreign). The [Name of Organization] network may not be used for downloading entertainment software or other files not related to the mission and objectives of the [Name of Organization] for transfer to a user's home computer, personal computer, or other media. Bright Market (dba FastSpring), 801 Garden St., Santa Barbara, CA 93101, is the authorized reseller of our products and services on TermsFeed.com, Terms and Conditions Agreement vs Acceptable Use Policy. Passwords are used for various purposes at the [Name of Organization]. Every company should ensure their employees are aware of their Acceptable Use Policy transparency is key. You can do this in a brief sentence or paragraph at the start of the policy. For example, you could display it in a menu like this one from Fitbit: Just make sure that it's as easy to locate as your other legal agreements are, and that users can access them at any time both before and after signing up for your website, app or other service. Clearly setting out the potential actions users can face gives you a basis to then take that action. HWn}S04&K`dihfll#G..~}NlL+9@`C5b]NU2a^WR-^nods6W^-&oo7Y5EF[[tjZ==M6w:IvRT|U}PnaAK_6='IYPr[^/-KK7!l97]!&K;6PD[7q(}27lje~YCe,Wj>dzESWvE]F-&u61-t2 _,BKK5[eaHi_=(O1(Y}Zf_-zPw8c x-zvQu,Yg:(G[ -NY:2|sAE}a/P,_`-A To this end, the [Name of Organization] retains the following rights and recognizes the following obligations: User Agreement (to be signed by all adult users and student users above grade 5). Providing users with a way to report behavior they believe breaches your policy helps you monitor and address any issues. A well-drafted policy will prevent misuse of your site or service, including nuisance behavior, interference with your system, and illegal conduct. Use of the electronic media provided by the [Name of Organization] is a privilege that offers a wealth of information and resources for research. Pass-phrases are generally used for public/private key authentication. A well-drafted Acceptable Use Policy is a useful risk management tool for all businesses, regardless of their size or the nature of the service they provide. All electronic mail coming into or leaving the organization is scanned for viruses. Strong (acceptable) passwords have the following characteristics: Contain both upper and lowercase characters (e.g., a?z, Have digits and punctuation characters as well as letters (e.g., 0?9. This helps users to comply with the policy and ensures it's legally enforceable. Computing resources include all University-owned, licensed, or managed hardware and software, data, information, information assets, University assigned user accounts, and use of the University network via a physical or wireless connection (including RESNET), regardless of the ownership of the computer or device connected to the network. x[I,Je&4 Yo >f}+Vz^UXE;piw\?:E2/a>_0 q{?;|5 s9 ^qohs8ntUmw_pWpf'2Ut?8'B(D{P)X? Exhibit exemplary behavior on the network as a representative of your school and community. Use of profanity, obscenity, racist terms, or other language that may be offensive to another user is prohibited. When a user clicks the box and proceeds with your website or mobile app, you will have obtained consent and your Acceptable Use Policy will be enforceable. Disclaimer: Legal information is not legal advice, read the disclaimer. Proper codes of conduct in electronic communication must be used. Revise passwords and other authentication and authorization mechanisms suspected of compromise. It guides how employees use and own devices, helps prevent data loss, stipulates how email communications should be conducted and puts policies in place for the increasing use of BYOD for business. Prior approval for such subscriptions is required for students and staff. A Privacy Policy sets out the terms regarding how you will collect, process, store and protect your users' personal information (such as their name, email address, payment information, etc.). Here's an example of how you can do this: Where your Acceptable Use Policy covers the use of a product, you should ask your users to agree before they make a purchase. must be changed at least every six months. You can do this by inserting a glossary or definitions paragraph at the start of your policy. If an individual is found to be in violation of the Acceptable Use Policy, the University may take disciplinary action, including restriction of and possible loss of network privileges or more serious consequences, up to and including suspension, termination, or expulsion from the University. Check out our feature article for more tips on how to add an "I Agree" checkbox. If your company doesn't have a Privacy Policy, it could end up in legal trouble. Analog and non-GSM digital cellular phones cannot be used to connect to [Name of Organization]'s corporate network, as their signals can be readily scanned and/or hijacked by unauthorized individuals. I further understand that any violation of the regulations above is unethical and may constitute a criminal offense. For example, St. Clair County Community College summarizes the acceptable uses of its services in a single, brief paragraph. any costs, liability, or damages caused by the way the user chooses to use his or her access to the network. Change passwords at least once every six months (except system-level passwords which must be changed quarterly). Make your Acceptable Use Policy enforceable by getting users to consent to it. If youre a security leader reviewing or building data protection policies, you will find this acceptable use policy example for business especially helpful. <> This article will show you the importance of this type of policy and give you tips for drafting your own. It applies to faculty, staff, students, and public users: In addition to allowed activities, your Acceptable Use Policy should clearly set out and explain what constitutes prohibited conduct. Having an Acceptable Use Policy lets you set forth how users may use your platform or service, and what they must not do. ????????????????????????? Where it is available, this resource is offered to staff, students, and other patrons at no cost. While an Acceptable Use Policy is not a legal requirement, it's best practice to have one. Be considerate in the use of shared resources. For now, let's look at an example from Intergage. <> :@Z/FJr1~XY2D9ZST/ ;[i*XXZKP)Q}b6$ /|r{ucD3dD: eiFT+ a|=cy /yamueZ Staff members who supervise students, control electronic equipment, or otherwise have occasion to observe student use of said equipment online shall make reasonable efforts to monitor the use of this equipment to assure that it conforms to the mission and goals of the [Name of Organization].

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